Right, let's sort out those D4 medical certificates. This is a big one for Group 2 drivers, and auditors always have an eye on it.
The D4? That's the DVLA medical examination report. Every Group 2 (HGV/PSV) driver needs one signed off by a registered doctor when they're first applying for or renewing their entitlement. It's non-negotiable.
Heads up — the schedule for these is pretty strict:
- Initial application: Always needs a D4.
- Renewal at age 45: D4 required, then every 5 years after that.
- From age 65: You'll need a D4 annually.
Quick one — once signed, a D4 is only valid for 4 months before it needs to be submitted to the DVLA. Don't let that window close on you.
Recording a D4 in DDIR
Now, getting this recorded in DDIR is nothing to it, across any tier (A, B, or C). Here's the drill:
- Jump into Driver Compliance and head over to the Medical tab.
- Find your driver and hit "Edit" on their row.
- Fill in the crucial details: the issue date, expiry date, the examiner's name, and their GMC number. Accuracy here is key.
- Got a scan or a photo of the certificate? Upload it right here – it's optional but always a good move for your records.
- Don't forget to set the Section 88 status. You'll pick from 'normal', 'renewal in progress', or 'revoked on medical grounds'.
- Hit Save, and you're all set.
This is where DDIR really earns its keep. We'll flag drivers as Critical if their D4 has expired, and give you a Warning when it's due to expire within 28 days. That means no need for endless questionnaires; your risk dashboard shows you exactly what you need to know, instantly. Fire prevention beats fire fighting, right?
Keeping on top of D4s is a breeze when DDIR does the heavy lifting, ensuring you stay compliant without breaking a sweat.