Driver medicals & D4 · HGV and PSV
£1 per vehicle, per week
DDIR tracks every driver's D4, asks them the health questions on a schedule you set, and chases the ones who ignore it. Your managers see who is fit and who needs a second look — never the clinical answers underneath.
D. Okonkwo — categories flagged
What the manager sees
Three tiers, set in Company Settings. Tier A is the default and most operators begin there — no questionnaires, no driver emails, and no clinical data held at all.
A straight certificate tracker. Log the issue date, the expiry and who signed it off.
Everything in Tier A, plus seven yes/no questions once a year. About three minutes on the driver's phone, through a private link.
The structured DVLA Group 2 questionnaire across eight clinical categories, with follow-up questions where they are needed.
You set the interval — a year by default, anywhere from 90 days to five years. DDIR checks every night for who is due and starts asking. The part nobody enjoys is the part that runs on its own.
Day 0
The questionnaire lands in the driver's inbox as a private link.
Day 7
Still nothing back, so a first reminder goes out automatically.
Day 14
Final reminder to the driver, and now it appears on your dashboard as well.
A transport manager needs to know whether a driver is fit to drive. They do not need to know what medication that driver is on. DDIR enforces that line rather than trusting people to look away.
Managers see the outcome — fit, fit with adjustments, needs review, not fit — and which categories were flagged. The answers themselves are visible only to the driver and to the people you specifically name as medical reviewers. It follows ICO guidance on handling workers' health information, which matters because this is special category data and the duty sits with you, not with us.
When a driver leaves
Held for the retention period you set — six years after they leave by default, in line with ICO guidance on employment records — then permanently deleted by a sweep that runs every Monday. You can also export a driver's medical data if they make a subject access request.
Built and run by working Transport Managers — the people who sit on operators' licences, do the DVSA audits and stand up at Public Inquiries.
Thirty days free, no card needed. Put your drivers' D4 expiry dates in and you will see the next one due before the end of the afternoon. Everything else can wait until you want it.
